Lymm Parish Council, is looking for part-time Clerk/RFO to work an average of 25 hours per week, including evening meetings as required. The successful candidate will work from Lymm Library and will:
- be the public’s primary point of contact with the council
- carry out tasks as allocated by the council
- maintain the council’s accounts
Preferably s/he will have previous experience in a local government or similar role but full training can be given.
Starting salary will be LC2 point 35 (£21,216 pa).
To apply please send your CV with a covering letter highlighting your relevant qualifications, skills and experience to: firstname.lastname@example.org
The closing date for receipt of applications is Friday 28th September 2018.
Interviews will be held week commencing 8th October 2018.
The Clerk to the Council will be the Proper Officer of the Council and as such is under a statutory duty to carry out all the functions, and in particular, to serve or issue all the notifications required by law of a local authority’s Proper Officer. The Clerk will be totally responsible for ensuring that the instructions of the Council in connection with its functions as a Local Authority are carried out. The Clerk is expected to advise the Council on, and assist in the formation of, overall policies to be followed in respect of the Authority’s activities and in particular to produce all the information required for making effective decisions and to implement constructively all decisions. The person appointed will be accountable to the Council for the effective management of all its resources and will report to them as and when required. The Clerk will be responsible for all the financial records of the Council and the careful administration of its finances.
- To ensure that legal, statutory and other provisions governing or affecting the running of the council are observed.
- To monitor and balance the Council’s accounts and prepare records for audit purposes, and VAT. To pay invoices and wages in accordance with financial regulations.
- To ensure that the Council’s obligations to insure are properly met.
- To prepare, in consultation with appropriate members, agendas for meetings of the Council and its committees; to attend such meetings and prepare minutes for approval.
- To received correspondence and documents on behalf on the Council and to deal with the correspondence or documents or bring such items to the attention of the Council. To issue correspondence as a result of the instructions of, or the known policy, of the Council.
- To receive and report on invoices for goods and services to be paid for by the Council and to ensure such accounts are met. To issue invoices on behalf of the Council for goods and services and to ensure payment is received.
- To study reports and other data on activities of the Council and on matters bearing on those activities. Where appropriate, to discuss such matters with administrators and specialists in particular fields.
- To draw up both on his/her own initiative and as a result of suggestions by councillors proposals for consideration by the Council and to advise on practicability and the likely effects of specific courses of action.
- To supervise any other members of staff in keeping with the policies of the Council and to undertake all necessary activities in connection with the management of the salaries, conditions of employment and work of other staff.
- To monitor the implemented policies of the Council to ensure they are achieving the desired result and where appropriate suggest modifications.
- To act as a representative of the Council as required.
- To issue notices and prepare agendas and minutes for the parish meeting: to attend the assemblies of the parish meeting and to implement the decisions made at the assemblies.
- To attend all meetings of the council and all meetings of its committees and working groups.
- To prepare, in consultation with the Chairman, press releases about the activities of, or decisions of, the council.
- To attend training courses on the work and role of the Clerk as required by the Council
- To attain the CiLCA qualification.
Clerk – Person Specification
|Educational Qualifications||Good general education
5 GCSEs or equivalent including Maths and English
|Educated to degree or HND level
A recognised qualification in local government administration
|Work Experience||Experience of using Microsoft Office
Experience of dealing with the public
Experience of accounts/payroll
|Previous local government experience
Experience of minuting meetings
Experience of supervising staff
Experience of sage software and payroll manager
|Skills/Knowledge and Aptitude||Able to produce reports
Ability to problem solve
Good written English
|Ability to understand the legal framework in which the Parish Council operates
Understanding of operating environment of Parish Council
|Motivation||Able to maintain a good relationship with Councillors, community groups and the public
Self reliant and self motivated
Willing to undertake training
|Willing to act as the Council’s representative|